GENERAL TOURNAMENT RULES

  1.     All tournament rules shall be those of Badminton Canada and the BNS unless otherwise specified.
  2.    The host club shall be responsible for managing Round Robin tournaments and shall report to the Junior/Senior Tournament Chairperson, or to another BNS Executive member delegated by the Tournament Chairman, the Executive or the President.
  3.   The BNS expects the responsibilities of the host club to be followed as outlined, and reserves the right to respond to any serious breach of those responsibilities with one or more of the following:
  •     Cancellation of the tournament
  •     De-certification of the tournament
  •     Withholding the host club’s share of the tournament net funds

 

4.    Age Classifications

  • It shall be the responsibility of the host club to determine that all players are registered in the correct age groupings.
  • Masters are as stated in the Masters Tournament Guidelines.

 

5.    Registration

  • All players MUST pre-register by the published deadline. No phone registrations will be accepted.
  • All players entered for the draw in doubles shall play with the registered partner, except when the partner withdraws from that event prior to commencement of play. That partner may not return to play in the event, and the remaining partner must take a replacement designated by the tournament chairperson from registered tournament players not entered in the event. Switching partners shall not be permitted.
  • Players registered for an event without a partner, or requesting a partner, shall be assigned a partner at the time the draw is made. This assignment is official and may not be switched.
  • Players wishing to enter an event but with no assigned partner at the time of the draw may be given a partner prior to commencement of play if a player becomes available. Such a pairing shall be final, and a pairing made after completion of the draw shall not be seeded.
  • If a player pre-registers and does not show up, he/she can be penalized.
  • No Late Registrations will be accepted.

 

6.    The host club shall exercise control over players and fans in the best interest of the sport.

 

7.    Shuttles

The official shuttles shall be designated by the BNS.

 

8.    The Draw

  • The seeding for the draw shall be provided by the BNS or shall be approved by the BNS. It shall be the responsibility of the draw-maker to assure the seedings are BNS approved.
  • The general draw rules shall be those of Badminton Canada and the BNS.
  • All rankings will be calculated by the BNS, therefore, it is essential that all tournament draws be returned as soon as possible to the office (keep in mind that they must be legible).
  • Whenever possible, players from the same club or province should be placed in different sections of the draw.

 

9.    Play

  • Play will be continuous. A 15-minute default rule shall be enforced, with the exception of pre-arranged late starts on opening day.
  • Play in all championship round matches shall be best of three (rally point system) and consolations shall be one game or best of three, depending on judgment of the Tournament Chairperson. All participants must adhere to the judgment call.
  • Players shall be given 30 minute rest between matches, as determined by Badminton Canada. This right may be waived by a player (with the exception of round robins).
  • Scheduling of finals shall be at the discretion of the tournament chairperson.

 

10.  Dress

  • Court clothing may be of any color, (except for fluorescent) but should be in good taste. The BNS and the tournament chairperson have the right to interpret “good taste” as they see fit. For example, vulgar and/or obscene language/pictures will not be permitted. Shirts advertising or promoting things that are considered inappropriate will not be permitted. The decision of the tournament chairperson shall be final in these matters.

 

11.  Tournament Start Times

  • A tournament shall not start before 3pm on Friday afternoons. Doors can open as early as 2pm for registration and warm up. This is to allow players sufficient time to travel to the event and to eliminate the possibility of back to back games when they do arrive.

 

12. Junior Safety Eyewear Policy  In an effort to be pro-active, to promote safety and reduce on-court eye injuries, the BNS has adopted a mandatory eyewear policy. The guidelines of this groundbreaking by-law are as follows:

 

  1.  All junior age players in Nova Scotia MUST wear eye-protection, protective goggles or shatterproof glasses, for all doubles play in the following situations:
  • All Nova Scotia Junior Grand Prix Tournaments
  • All Senior Round Robin Tournaments
  • Nova Scotia Junior and Senior Provincials
  • Senior and Junior Atlantics
  • All BNS sponsored camps and clinics when more than two players are on the court
  • All BNS member club practices/club play when more than two players are on the court

2.   The wearing of eye protection WILL NOT be required in the following situations, though the BNS strongly recommends wearing eye protection at all times:

  • During singles competition at any BNS sponsored or Atlantic tournaments
  • At BNS sponsored camps/clinics where only two players are on the court
  • All BNS member club practices/club play when only two players are on the court
  • At tournaments/camps/clinics that are outside the Atlantic region

3.   Nova Scotia Junior age players not wearing eye protection in all situations, outlined in #1 above, will not be allowed to remain on court. Policing of this policy will be the responsibility of the person in charge of the tournament, camp, clinic or club function.

 

BY-LAWS

Effective: March 2009

1) Definitions and Interpretations

  •  The name of the association shall be Badminton Nova Scotia, here after referred to as BNS.
    • “By-law” means any By-law of the Association from time to time in force and effect,
    • “Special Resolution” means a resolution passed by the Directors and confirmed with or without variation by at least two-thirds (2/3) of the votes cast at a Special General Meeting of the Members of the Corporation duly called for that purpose or at an Annual or Fall General Meeting, or, in lieu of such confirmation, by the consent in writing of all of the Members entitled to vote at such meeting.
    • “Club” means any badminton Club or organized group of persons, body or multi-sport corporation having a badminton section consisting of not fewer than 10 players that has agreed to support all applicable By-laws, rules and regulations of Badminton Canada and has paid all applicable Corporation membership fees;
    • “Representative” means a senior player appointed by a Member to represent it at any meeting of the Corporation.
    • “Member” means a recognized badminton club located within the territory determined by BNS.

 

  •  Interpretation. Unless the context otherwise requires, this By-law shall be construed and interpreted in accordance with the following:
    • All terms that are contained in the By-laws of the Corporation and defined in the Act or the Regulations shall have the meanings given to such terms in the Act or the Regulations;
    • Words importing the singular include the plural and vice versa; and the word “person” includes bodies corporate, Corporations, companies, partnerships, syndicates, trusts and any number or aggregate of persons;
    • The headings used in the By-laws form no part of the By-laws, but are deemed to have been inserted for convenience only.

 

2) Objectives

 

  •  The objectives of the Association shall be:
    • To foster the game of badminton and to uphold the rules of the game as adopted by Badminton Canada, with such changes as may from time to time be deemed appropriate by the Association.
    • To support Badminton Canada regarding regulations for running tournaments, inter-provincial competitions, exhibition matches or any event sanctioned by Badminton Canada.
    • To arrange for annual Junior, Senior and Masters Provincial Championships, and to assist in the promotion of the Atlantic Junior and Atlantic Senior Badminton Championships.
    • To carry on the affairs of the Association without the purpose of financial gain for the Association or its members.
    • To use any profits of the Association for the management of its affairs and/or the promotion of its objectives.
    • To generally do such things, which are in the interest of badminton and the Association, as may from time to time be deemed necessary.

3) Activities

The activities of the Association are to be carried on primarily in the province of Nova Scotia.

 

4) Membership

  • Club Membership. All clubs within the province of Nova Scotia that are willing to conform to the By-Laws of the Association shall be eligible for membership in the Association.
    • Application for club membership shall be in writing, addressed to the secretary of the Association.
    • The Executive shall have full power to accept or reject candidates for club membership.
    • Club membership fees are due by October 31 of each year.
    • Any membership clubs wishing to resign must give notice in writing to the secretary of the Association. Any resignations received on or before the first day of November in any year shall be taken as relieving the resigning member club of responsibility for the fees of the current season.
    • On or before the last day of November in each year, the secretary or president of each member club shall submit to the Executive Director of BNS a membership list (names, addresses, phone numbers, and e-mail addresses of all members).
    • Each member club representative shall be entitled to hold office and have two representatives attend any meetings. The two representatives shall have the right to cast votes on behalf of the member club. All representatives shall behave in accordance with the By-laws and Objects of the Association.
    • Member clubs that have not paid their dues will no longer be considered members of BNS.
    • The Board of Directors may, if deemed advisable, reinstate a delinquent Member club to membership upon receipt of its overdue fees and written application.
  •  Individual Membership. All individuals within the province of Nova Scotia who are willing to conform to the By-Laws of the Association shall be eligible for membership in the Association.
    • Individuals can join the Association at any time during the season by (a) sending their membership fee and completed membership form to the secretary of the Association, or (b) paying their membership fee and completing a membership form at a BNS-sanctioned tournament.
    • The membership season is from September 1st to August 31st.
    • The benefits of individual membership will be outlined in the BNS handbook.
  • The Executive shall set yearly club and individual membership fees.
  • To be a member of the Association, membership fees must be paid in full.
  • Non-members. Non-members may participate in BNS-sanctioned events, provided the non-membership fee is paid for that event.

 

5) Meetings

  •  The Annual General Meeting: The Executive will set the date of the Annual General Meeting. At least thirty (30) days notice shall be given for such meetings.
  • Semi-Annual Meetings: A semi-annual meeting of the Association may be held each year, in the fall, if deemed necessary by the Executive. At least thirty- (30) days notice shall be given for such meetings.
  •  Special General Meetings: Special General Meetings may be held at the discretion of the Executive. At least thirty (30) days notice shall be given for such meetings.
    •   Call to order
    •   Order of Business
    •   Agenda
    •  Confirm minutes of last meeting
    • Business arising from minutes
    •  Reports of Directors and committees
    • Old business
    • New business
    •  Adjournment

 

  • Failure to give Notice: Accidental failure to give proper notice of any meeting shall not invalidate any motions, By-laws passed or decisions made at such meeting.

 

  • Only senior members, in good standing with the Association, are entitled to vote at General Meetings. Senior members are defined as those members who hold Senior membership. Those members holding Junior memberships are not eligible to vote at any AGM. A Senior Member is a member who is of 19 years or older at the beginning of each season (September) and a Junior Member is a member who is below the age of 19 years at the beginning of the current season (September).

 

  • Senior members, in good standing with the Association, may give their proxy to another senior member for the purpose of voting. No individual member shall carry more than three (3) votes in total.

 

6) Board of Directors and Officers

  •  Definition: The Executive shall mean the duly elected officers of the Association.
  •   Directors of Badminton Canada: The representatives of the Association who will attend the Badminton Canada Annual General Meeting will be chosen from, and voted for by, the Executive. The President shall normally be one of these Directors. One Director may be sent to these meetings, carrying both the Nova Scotia votes.
  • The Executive shall consist of the following:
    • President
    • Vice President
    • Director of Masters Tournaments & Player Development
    • Director of Senior Tournaments & Player Development
    • Director of Junior Tournaments & Player Development
    • Regional Director at Large for Cape Breton
    • Regional Director at Large for North/Central Mainland
    • Regional Director at Large for Southwestern
    • Regional Director at Large for of Halifax Metro Region
    • Regional Director at Large for Valley Region
    • Treasurer
    • Executive Director
    • Fundraising Officer/Special Events Coordinator
    • Coaching and Officiating

The Fundraising Officers and Executive Director are to make every effort to attend all Executive and General Meetings BUT will not have any voting rights.

 

  • Role of the Executive:

The executive shall construe and enforce the provisions of the By-Laws of the Association and shall have power to:

    • decide all points of law or questions otherwise relating to the game which may be submitted for decision, or refer inquiries to Badminton Canada.
    • appoint and delegate persons to sub-committees for any purpose that may be desirable.
    • maintain full responsibility of all funds and securities of the association and control expenditures thereof, and to write off accounts owing to the association which may be deemed to be uncollectible.
    • Generally do all such things as in its opinion may be necessary or expedient to carry out effectively the objectives of the Association.
    • manage the affairs of the Association.
    • For dereliction of duty, physical incapacity or continued absence without cause, an Executive member may be removed by a majority vote of the Executive. The Executive member, who has been so removed, may appeal the decision of the Board at a General Meeting. Any Executive member who misses more than two consecutive meetings shall have his/her Directorship reviewed under this section.
    • meet from time to time to conduct the business of the Association. Such meetings shall be held on a regular basis at least four times in a fiscal year together with such additional meetings as may be deemed required by the Management Committee.
    • Notice of a meeting of the Executive Committee may be given orally or in writing at least thirty(30) clear days prior to such a meeting.
    • Attendance at such meetings shall be restricted to the Executive of the Association, each of who shall be allowed one vote in any proceedings of the Executive.
    • The President, or executive member acting in his/her absence, shall not have a vote except as required to decide votes in which equal numbers of the Executive support and oppose any motion.
    • A quorum of half plus one of the members of the Executive shall be required at any meeting, one of whom must be the President, notwithstanding any vacancy among the Directors.
    • The Executive shall from time to time solicit the attendance of persons as advisors or observers at meetings of the Executive. Such attendance is in a consultative capacity only and at the direction of the management committee. No voting right is attached to such attendance.
    • Telephone Participation. If all the Directors of the Association consent, a meeting of Directors may be held by means of such telephone, electronic or other communication facilities as permit all persons participating in the meeting to hear each other simultaneously and instantaneously, and a Director participating in such meeting by such means is deemed to be present at that meeting. Any decisions taken at such meeting must, in order to be binding, must be validated at a regular meeting of the Directors.

 

  • Standard of Care and Indemnity of Directors
    • Standard of Care. Every Director and Officer of the Association in exercising his powers and discharging his duties shall act honestly and in good faith with a view to the best interests of the Corporation and shall exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. Every Director and Officer of the Association shall comply with the Act, the regulations, articles and By-laws.
    • Indemnity of Directors and Officers. Without limit to the right of the Association to indemnify any person to the full extent permitted by law, the Association shall indemnify a Director or Officer, a former Director or Officer and his heirs and legal representatives, against all costs, charges and expenses, including an amount paid to settle an action or satisfy a judgment, reasonably incurred by him in respect of any civil, criminal or administrative action or proceeding to which he/she is made a party by reason of being or having been a Director or Officer, if
        • he/she acted honestly and in good faith with a view to the best interests of the Association; and
        • in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, he/she had reasonable grounds for believing that his conduct was lawful.

 

  • Vacancies in the Executive: Vacancies in the office of President shall be filled by the appointment of a member of the Executive, with the approval of a majority of the Executive. Vacancies in any other position may be filled from the regular membership, with the approval of a majority of the Executive.

Duties of the Directors and Officers:

  • President
    • To act as Chairperson at all General and Executive meetings
    • To supervise the activities of all officers and committees of the Executive
    • To maintain weekly contact with the Executive Director
    • To help develop general policies and give direction to the future of the Association
    • To provide a visible presence at as many BNS sponsored events as possible
    • To make every effort to attend all Executive and General Meetings

 

  • Vice President
    • Assist the president in the performance of his/her duties and exercise all the powers of the president in his or her absence.
    • To chair the Nominating Committee to select candidates for Directors, at the next Annual General Meeting
    • To establish and chair a Coaching/Officiating Committee and to follow the following committee guidelines:
      • Each committee must have a minimum of four members including the chairperson.
      • Each Committee must hold a minimum of two, formal committee meetings per season.
      • Each chairperson of a committee must complete and forward a “Committee Meeting Report Form” to the President and Executive Director, within seven (7) days of the meeting.
      • Each chairperson of a committee must complete and forward a “Committee Outcomes Form” to the President and Executive Director, within seven (7) days of the first meeting of each season. This form will summarize the seasonal and long-term goals of that Directorship.
      • Each chairperson of a committee must complete and forward a “Committee Outcomes Review Form” to the President and Executive Director, within seven (7) days of the final meeting of the season.
    • To make every effort to attend all Executive and General Meetings
    • To complete other relevant tasks as assigned by the President and/or the Executive Director

 

  • Secretary/Comptroller
    • To record the minutes of Annual, Semi-Annual, Special General and Executive meetings and to distribute them in an efficient and timely manner
    • To oversee the payables and receivables of the Association
    • To submit the minutes of meetings to the Executive Director, for timely distribution to the parties involved
    • To prepare an Income Statement and Balance Sheet, for the year to date, and present it along with the Auditor’s report at the Semi Annual General Meeting in the fall
    • To oversee the Registry of Joint Stock Company registration
    • To present a brief report on the state of the finances of the Association for each meeting of the Executive
    • To make every effort to attend all Executive and General Meetings
    • To complete other Finance related tasks as assigned by the President and/or the Executive Director
    • To forward all relevant information to the Directors and/or committee members

 

  • Director of Senior Tournaments & Player Development
    • It is recommended to establish and chair a standing Senior Tournament Committee (of a minimum of 2 members) to meet the following objectives:
    • Complete and forward a “Committee Meeting Report Form” and “Committee Outcomes Form” to the President and Executive Director within seven (7) days of the meeting. This form will summarize the seasonal and long-term goals of that Directorship.
    • Complete and forward a “Committee Outcomes Review Form” to the President and Executive Director within seven (7) days of the final meeting of the season.
    • To organize and run the Senior Round Robin Circuit tournaments, the Atlantic Circuit tournaments held in Nova Scotia and the Senior Provincial Championships each year, including the following tasks:
      • To choose tournament dates and locations, within the structure of the BNS’s yearly Tournament Schedule.
      • To work with the ED in booking facilities for each tournament.
      •  To ensure that shuttles and prizes are ready for each tournament.
      • To ensure that there are sufficient volunteers to run each tournament.
      • To complete the necessary paper work involved with running a tournament and forwarding it to the ED in a timely fashion.
  • To promote participation in Senior events through a variety of means such as, but not  restricted to:
      • Setting up a Promotions Committee
      • Setting up a phone committee
      • working with Regional Directors to promote in their area of the province
      • BNS email notices
      • BNS web-page link
      • Personal club visits
  • To work with their committee towards achieving the outcomes as determined at the initial committee meeting of each season.
  • To make every effort to attend all Executive and General Meetings
  • To complete other Senior related tasks as assigned by the President and/or the Executive Director

 

  • Director of Junior Tournaments & Player Development
    • It is recommended to establish and chair a standing Senior Tournament Committee (of a minimum of 2 members) to meet the following objectives:
    • Complete and forward a “Committee Meeting Report Form” and “Committee Outcomes Form” to the President and Executive Director, within seven (7) days of the meeting. This form will summarize the seasonal and long-term goals of that Directorship.
    • Complete and forward a “Committee Outcomes Review Form” to the President and Executive Director, within seven (7) days of the final meeting of the season.
    • To organize and run the Junior Circuit tournaments, the Junior Provincial Championships, and the Atlantic Circuit tournaments held in Nova Scotia including the following tasks:
      • To choose tournament dates and locations, within the structure of the BNS’s yearly Tournament Schedule.
      • To work with the ED in booking facilities for each tournament
      • To ensure that shuttles and prizes are ready for each tournament.
      • To ensure that their are sufficient volunteers to run each tournament
      •  To complete the necessary paper work involved with running a tournament and forwarding it to the ED in a timely fashion.
    • To promote participation in Junior events through a variety of means such as, but not restricted to:
      • Setting up a Promotions Committee
      • Setting up a phone committee
      • Working with Regional Directors to promote in their area of the province
      • Sending out BNS email notices
      • Creating an BNS web-page link
  • Making personal club visits
    • To sit on the Elite Junior Development Committee
    • To work with their committee towards achieving the outcomes as determined at the initial committee meeting of each season.
    • To make every effort to attend all Executive and General Meetings
    • To complete other Junior related tasks as assigned by the President and/or the Executive Director

 

  • Director of Master’s Tournaments & Player Development
    • It is recommended to establish and chair a standing Master’s Tournament Committee (of a minimum of 2 members) to meet the following objectives:
      • Complete and forward a “Committee Meeting Report Form” and “Committee Outcomes Form” to the President and Executive Director, within seven (7) days of the meeting. This form will summarize the seasonal and long-term goals of that Directorship.
      • Complete and forward a “Committee Outcomes Review Form” to the President and Executive Director, within seven (7) days of the final meeting of the season.
    • To organize and run the Master’s Round Robin Circuit tournaments, the Master’s Provincial Championships each year, including the following tasks:
    • To choose tournament dates and locations, within the structure of the BNS’s yearly Tournament Schedule.
      • To work with the ED in booking facilities for each tournament
      • To ensure that shuttles and prizes are ready for each tournament.
      • To ensure that there are sufficient volunteers to run each tournament.
      • To complete the necessary paper work involved with running a tournament and forwarding it to the ED in a timely fashion.
    • To promote participation in Master’s events through a variety of means such as, but not restricted to:
      •  Setting up a Promotions Committee
      • Setting up a phone committee
      • Working with Regional Directors to promote in their area of the province
      • Sending out BNS email notices
      • Creating an BNS web-page link
      • Making personal club visits
    • To make every effort to attend all Executive and General Meetings
    • To complete other Master’s related tasks as assigned by the President and/or the Executive Director
  • Regional Directors at Large
    • To maintain a current list of active clubs in their respective region.
    • To develop a contact person at each of the clubs above.
    • To relay the information about clubs and club contacts to the Director of Recreation and the ED.
    • It is recommended to establish and chair a standing Regional Club Committee (of a minimum of 2 members) to meet the following objectives :
      • The committee will have a representative from each club in their respective region.
      • The committee must hold a minimum of two formal meetings per season. The first meeting must be held prior to September 30th. The purpose of this meeting will be to outline the benefits of becoming BNS Club Members, to encourage discussion around how the BNS could assist in making badminton better for their region and to develop outcomes for the upcoming season. The final meeting of the committee must be held no more than one (1) month prior to the Annual Planning Meeting of the Executive. The purpose of this meeting will be to review the outcomes set in September and to give the Regional Director input to present at the Annual Planning Meeting.
      • The Regional Director must complete and forward a “Committee Meeting Report Form” to the President, Recreation Director and Executive Director within seven (7) days of the meeting.
      • The Regional Director must complete and forward a “Committee Outcomes Form” to the President, Recreation Director and Executive Director within seven (7) days of the first meeting of each season. This form will summarize the seasonal and long-term goals of the committee.
        • The Regional Director, following the spring meeting of the committee, must complete and forward a “Committee Outcomes Review Form” to the President, Recreation Director and Executive Director within seven (7) days of the final meeting of the season.
        • To represent the concerns of their badminton community to the Board.
        • To relay information from the Board to their regional badminton community.
        • To work with their committee towards achieving the outcomes as determined at the initial committee meeting of each season.
        • To make every effort to attend all Executive and General Meetings. To complete other Regional related tasks as assigned by the President and/or the Executive Director
  •  Executive Director (Staff)
    • To maintain a database of individual members and clubs, coaches and officials
    • To maintain a sufficient inventory of products, including shuttles, and to manage the distribution and ordering of these products
    • To assist the specific Directors with the booking of facilities for BNS sponsored events.
    • To assist the Tournament Directors in supplying shuttles and forms to the chairperson of each event.
    • To order, get engraving and assist with the delivery of tournament prizes, as requested by the tournament chairperson and/or the Tournament Director.
    • To maintain an up to date email database.
    • To send out mass emails, in a timely manner, as requested by the Directors.
    • To manage the BNS’s mail, email and phone calls and to relay relevant information to the Directors and/or committees.
    • To coordinate the completion, every four years, of the Funding Assessment Tool
    • To act as a liaison between the BNS and:
      • Badminton Canada
      • Sport Nova Scotia
      • Nova Scotia Sport & Recreation Commission
      • Other Provincial Badminton Associations
      • Coaching Association Atlantic
      • NCCP Coaching Certification
      • Recreation Nova Scotia
      • Canada Games TSP Program
      • Badminton Canada’s “Atlantic Initiative”
    • To assist the BNS Directors to fulfill their roles and responsibilities
    • To make every effort to attend all Executive and General Meetings
    • To complete other related tasks as assigned by the President

 

  • Terms of Office:
    • All executive terms of office will be for a two-year period of time, a person may not hold the same position for more than 3 terms (6 years).

The following will be elected ….

on even numbered years

    • President
    • Director of Junior Tournaments & Player Development
    • Director of Master’s Tournaments & Player Development
    • Director at Large for Southwestern NS
    • Director at Large for Metro Halifax
    • Director at Large for the Valley

on odd numbered years

    • Vice President
    • Secretary/Comptroller
    • Director of Senior Tournaments/ & Player Development
    • Director at Large for Cape Breton
    • Director at Large for North-Central Mainland
    • Fundraising Director
    • Coaching and Officiating
  •  If a Board member resigns, then the Board has the power to appoint an individual to complete that year. If they resign their position in the first year of the term then an election will take place at the AGM for the remainder of the two-year term.

ACCOUNT PROCEDURES

  • Financial Management:
    • Three members of the Executive shall be designated by the Executive as having authority to sign, accept, draw and endorse, on behalf of and in the name of the association, cheques or bills of exchange and generally to conduct the banking business of the Association. Two of the three signatures are required on all cheques. Cheques shall not be issued except where sufficient proof of legitimate expenditures is available through the existence of receipts and other documentation. The comptroller will enforce this principle.
  • Auditing of Accounts:
    • Auditor – An auditor shall be appointed by the Executive.
    • Duties – The auditor shall examine the books, vouchers and accounts of the Association, and report the results of such examination to the semi-annual AGM
  •  Seal of the Association:
    • The seal shall be in custody of the Executive Director and shall be used as required in the transaction of the Association.
  • Preparation and Custody of Records:
    • The preparation and custody of books and records of the Association shall be in accordance with the duties of the Comptroller/Secretary outlined in By-Laws VII. For the purpose of maintaining formal records the fiscal year of the Association shall end annually on March 31st each year.
  •  Inspection of Records:
    • All records of the Association, including finances, shall be open at any time to the inspection of any member.
  •  Contracts
    • Submission of Contracts or Transactions to Members for Approval. The Board of Directors in its discretion may submit any contract, act or transaction with the Corporation for approval or ratification at any Annual Meeting of the Members or at any General Meeting of the Members called for the purpose of considering the same.
    • Conflict of Interest. A Director or Officer of the Corporation who is a party to, or who is a Director or an Officer of, or has a material interest in any person who is a party to, a material contract or transaction or proposed material contract or transaction with the Corporation, shall disclose in writing to the Corporation or request to have entered in the minutes of meetings of Directors the nature and extent of his interest. Disclosure, as aforesaid, shall be made at the time and in the manner required by the Act. A Director so having an interest in a contract or transaction shall, unless expressly permitted by the Act, not participate in discussions relating to and not vote on any resolution to approve the contract or transaction.
  •  Execution of Instruments
    • The Signing Officers of the Association for execution of contracts, obligations and other instruments in writing requiring the signature of the Corporation may be signed on behalf of the Corporation by the President and the Secretary, or in the absence of the President, the Vice-President and the Secretary. In the absence of the Secretary the signing Officers shall be the President and the Vice-President, and all contracts, documents and instruments in writing so signed shall be binding upon the Association without any further authorization or formality. The Board of Directors shall have power from time to time by resolution to appoint any Officer or Officers or any person or persons on behalf of the Association either to sign contracts, documents and instruments in writing generally or to sign specific contracts, documents or instruments in writing.
    • The term “contracts, documents or instruments in writing” as used in this By-law shall include but not be limited to deeds, mortgages, hypothecs, charges, conveyances, transfers and assignments of property real or personal, immovable or movable, agreements, releases, receipts and discharges for the payment of money or other obligations, conveyances, transfers and assignments of shares, share warrants, stocks, bonds, debentures or other securities and all paper writings.
    • The seal of the Association when required may be affixed to any instruments in writing signed as aforesaid or by any Officer or Officers appointed by resolution of the Board of Directors.
  •  Borrowing Powers
    • For the purposes of carrying out its objects, the Association may borrow or raise or secure the payment of money in such a manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of an extraordinary resolution of the society.

 

  • Administration:
    •  The administration of the Association shall be conducted by the Executive in accordance with the duties of the Executive

 

  •  Amendments to the By-Laws:
    •  The By-Laws may be amended at any General Meeting, provided that a copy of such amendments has been filed with the Executive Director at least 30 days before the meeting and provided that such amendment is passed by at least three-fourths of the votes at such meeting. Amendments must be passed by special resolution and are only effected upon approval by Registrar pursuant to Sections 2(e) and 13 (1) of the Societies Act.

 

  • Discipline Committee
    • GENERAL
      • The Discipline and Appeals Committee is a Standing Committee of Badminton Nova Scotia whose mandate is:
        • To hear discipline and appeal cases that are within the jurisdiction of Badminton Nova Scotia as per Discipline and Appeals
        • To hear appeals for discipline administered under the jurisdiction of Badminton Nova Scotia
        • The President of the Association will preside as chairperson of the Discipline and Appeals Committee and (s)he will appoint at least two other members from the Executive.
        • Any individual who breaches normal codes of behavior at any event or in any activity under the sanction or jurisdiction of Badminton Nova Scotia may become subject to disciplinary action taken by that Association.
        • Member clubs shall ensure that their disciplinary Rules, Regulations and Procedures are consistent with those of Badminton Nova Scotia.
        • For the Discipline and Appeals process time is of the essence. Failure to observe timelines established by these rules may render any disciplinary action taken after the expiration of the time null and void.
        • A person subject to a discipline proceeding has the right to attend any hearing regarding their case, at his/her own expense.
        • The report provided by the tournament chairperson, to Badminton Nova Scotia, shall be regarded as his/her report to the Discipline Hearing Committee as well. The presence of the tournament chairperson is not required at any hearing unless the Committee deems it necessary.
  • Misconduct – Defined
    • In addition to matters referred to in the By-Laws of Badminton Nova Scotia or in the Laws of Badminton, it shall be misconduct if any player, coach, club or spectator is proved at a hearing to the satisfaction of a Discipline Hearing Committee of the Association to have done, or permitted or assisted in doing or permitting any of the following:
      • Violated the Laws of the Badminton or the By-Laws of Badminton Nova Scotia.
      • Committed any act or made any statement either verbally or in writing, or been responsible for conduct, continuing misconduct or any other matter which, in the opinion of Badminton Nova Scotia is considered to be unsportsmanlike, insulting or improper behavior or likely to bring the game into disrepute.
    • Badminton Nova Scotia reserves the right to take disciplinary action in any case of criminal misconduct or human right abuse not covered specifically in its By-Laws or the Laws of Badminton.
  • Filing of Complaint
    • A complaint of misconduct shall be initiated by filing a written complaint with the President of Badminton Nova Scotia, within seven days of the alleged occurrence. The written complaint shall contain a consistent statement of the facts and the relevant rule or regulation under consideration. Each complaint shall be accompanied by a $100.00 fee payable to the Association in the form of a certified cheque or money order. In the event the complaint is upheld, the fee is refundable.
  • Hearings
    • Each discipline hearing held within the jurisdiction of Badminton Nova Scotia shall be conducted in accordance with the following:
    • A Discipline Hearing Committee shall have no less than three members, one of whom shall act as Chairperson.
    • One of the Committee members shall act as Recording Secretary, or a non-voting Recording Secretary (not one of the Committee) shall be appointed to be present for the whole hearing.
    • A person subject to a discipline proceeding may be accompanied by legal counsel only with the permission of Badminton Nova Scotia.
    • In the event the person subject to a complaint does not attend the hearing, the hearing may proceed in his/her absence.
    • Failure to appear at a discipline hearing when due notice has been given, may result in suspension of the person subject to a discipline proceeding until (s)he requests in writing and attends another hearing.
    • A request for another hearing under the above shall be accompanied by the fee of $100, as set by the Association, in the form of a certified cheque or money order. In the event the complaint is dismissed, the fee is refundable.
    • Adjournment of a hearing may be granted by the Committee on such terms as are reasonable.
  • Location of Hearing
    • Unless the parties to acomplaint otherwise agree, discipline hearings shall be held at the Sport Nova Scotia building in Halifax.

 

  • Timeliness and Notices
    • Any person or club accused of misconduct shall be given at least ten clear days’ notice of any scheduled hearing into the allegation. A copy of such notice shall also be sent to the club if the person complained against is one of their registered players or is acting as an official representative. Where special circumstances exist, the Appeals Committee may abridge the notice period, but the parties concerned must receive written notice of the hearing.
    • Notwithstanding a), Badminton Nova Scotia may publish in advance the dates of regularly scheduled hearings, and the giving of notice in a) is waived.
    • Any person or club shall be given at least seven working days’ notice of any scheduled hearing, if the Discipline Hearing Committee requires their presence.
    • Requests for postponement of a hearing scheduled by Badminton Nova Scotia must be received by the Association at least five working days prior to the date of the hearing, accompanied by the approved fee of $100 in the form of a certified cheque or money order, which shall be refunded if the request is denied.
    • In cases where a person, subject to a discipline proceeding, stands suspended pending a hearing, or for any adjourned hearing, the date for the hearing shall be set within fifteen working days of the receipt of the misconduct report (or previous hearing).
    • The result of any hearing shall be sent to the accused no later than fifteen (15) working days after the hearing.

 

 

  • Hearing Procedure
    • With all required persons present, the hearing shall proceed as follows:
    • The Chairman shall read the report and state the complaint.
    • The person(s) writing the report(s) (if present) shall be given the opportunity to amplify or qualify the report(s).
    • The person subject to a discipline proceeding shall be allowed to ask relevant questions of the author of the author of the report if (s)he is present or to make submissions on the report and testify on his/her own behalf.
    • The person subject to a discipline proceeding and the person(s) writing the report(s), shall have the opportunity to call witnesses to the incident.
    • The Chairman and any Discipline Hearing Committee member may question the accused or any witness.
    • The person(s) writing the report, and the person subject to the complaint proceeding, shall be allowed to make final summations before withdrawing.
    • The Discipline Hearing Committee shall consider the report and any further evidence provided, and shall either decide the case, or adjourn the hearing for decision.
    • The person subject to a discipline proceeding shall be notified in writing of the result of the hearing.
    • All decisions are to be rendered by the Committee hearing the appeal within fifteen days of the hearing date unless all parties agree to a further specified extension.
  • Punishment
    • On misconduct being proved to its satisfaction, a Discipline Hearing Committee shall have the power to order the offender to be suspended, or fined, or both.
    • A Discipline Hearing Committee shall set timelines for the payment of any costs, fines or bonds, and may set further terms of punishment for non-compliance.
    • In all cases where a person has been charged in Criminal Court with offences of moral turpitude involving youths, the person subject to a discipline proceeding shall be suspended from all badminton activity until the cases have been concluded in the Criminal Court and then Badminton Nova Scotia may decide if further proceedings are warranted pursuant to their Rules and Regulations.
    • Suspensions shall be served for a continuous period, or for consecutive tournaments, except where there is a break in the competition, in which case the suspension may be continued accordingly.
    • In a situation where there are any reports sent into Badminton Nova Scotia, the player, coach or official automatically receives a suspension until a hearing is conducted.
    • All suspensions referring to number of tournaments will be served in consecutive tournaments.
  • Appeals
    • Any member of BADMINTON NOVA SCOTIA (BNS) who is affected by a decision taken by BADMINTON NOVA SCOTIA (BNS) specifically with regard to that member by the Board, by any Committee of the Board or by anybody or individual within BADMINTON NOVA SCOTIA (BNS) who has been delegated authority to make decisions in accordance with BADMINTON NOVA SCOTIA (BNS)’s constitution, shall have the right to appeal that decision subject to the terms and conditions set out in this Policy.This Policy will apply to decisions made by BADMINTON NOVA SCOTIA (BNS) relating to eligibility, selection, allocation of competitive opportunities, and harassment.For further clarity, this Policy will not apply to matters relating to:
      • Matters of general application such as amendments to the BADMINTON NOVA SCOTIA (BNS)

      Constitution/By-laws

      • Issues of budgets and budget implementation;
      • Employment matters or matters of operational structure or staffing or volunteer leadership opportunities;
      • Matters relating to events governed by other organizations such as the Canada Games Council, or Badminton Canada and similar events;
      • Selection criteria, quotas, policies and procedures established by entities other than BADMINTON NOVA SCOTIA (BNS);
      • Policy and procedures established by any other agency, association or organization external to BADMINTON NOVA SCOTIA (BNS);
      • Infractions for doping offences, which are dealt with pursuant to the Canadian Anti-Doping Program, the Canadian Centre for Ethics in Sport and the World Anti- Doping Agency;
      • Disputes over competition rules governed by Badminton Canada or Badminton World Federation (BWF).
      • Contractual matters between BADMINTON NOVA SCOTIA (BNS) and its members for which another dispute resolution process exists under the provisions of the applicable contract.

      A decision cannot be appealed simply because a member does not like or agree with it; there must be sufficient grounds for the appeal. The possible grounds for appeal are that the individual, group or committee making the decision:

      • Did not have authority or jurisdiction as set out in governing documents to make the decision;
      • Failed to follow procedures as laid out in the Constitution / By-laws or approved policies of BADMINTON NOVA SCOTIA (BNS);
      • Made a decision which was influenced by bias, bias being defined as a lack of neutrality to such an extent that the decision-maker is unable to consider other views;
      • Exercised its discretion for an improper purpose;
      • Made a decision that was grossly unreasonable or unfair.BADMINTON NOVA SCOTIA (BNS)’s Executive Director serves as Case Manager to oversee management and administration of appeals submitted in accordance with this Policy. The Case Manager has an overall responsibility to ensure procedural fairness is respected at all times in this Policy and to implement the Policy in a timely manner. More particularly, the Case Manager has a responsibility to:
        • Receive all appeals submitted to BADMINTON NOVA SCOTIA (BNS) for review and response.
        • Determine if appeals lie within the jurisdiction of this Policy;
        • Determine if appeals are brought in a timely manner;
        • Determine if appeals are brought on permissible grounds;  Appoint the Appeal Panel to hear appeals
        • Determine the format of the appeal hearing;
        • Coordinate all administrative and procedural aspects of the appeal;
        • Provide administrative assistance and logistical support to the Appeal Panel as required; and
        • Provide any other service or support that may be necessary to ensure a fair and timely appeal proceeding.

        PROCEDURE

        The following timelines shall govern this Policy. Note that “days” refers to the total number of calendar days including weekends or holidays. The Case Manager reserves the right to modify these timelines to accommodate the particular circumstances of any appeal.

        Unless otherwise specified in this Policy, a member wishing to appeal a decision must submit a written Notice of Appeal to the Executive Director (Case Manager) of BADMINTON NOVA SCOTIA (BNS) within seven (7) days of being notified of the decision that the member wishes to appeal.

        The appeal must be accompanied by the sum of Three Hundred Dollars ($300.00) (cash, certified cheque, bank draft or Electronic Money Transfer EMT) made out to BADMINTON NOVA SCOTIA (BNS). This sum shall be refunded if the appeal is upheld.

        The member appealing a decision (the “Appellant”) will bear the onus of proof in the appeal and therefore must be able to demonstrate and document in a concise submission stating the By-Law or Rule that has been contravened and setting out clearly in what respect the Respondent to the Appeal has made an error and therefore the decision is alleged to be incorrect.

        The Case Manager will first consider whether sufficient grounds for making an appeal have been demonstrated and will reject the appeal without further consideration if s/he determines that the required criteria for an appeal set out in paragraph 5 have not been met.

        If satisfied that there are not sufficient grounds for an appeal, the parties will be notified of this decision in writing with reasons.

        If satisfied that there are sufficient grounds for an appeal, then a hearing will take place in accordance with the provisions of this Policy.

        Within the appropriate time lines, the Case Manager shall appoint an Appeal

        Panel consisting of three (3) persons to hear and decide a case. The Case Manager will appoint one of the Appeal Panel’s members to serve as the Chair of the Appeal Panel. Each member of the Appeal Panel shall be appointed for his or her independence and expertise.

        The Case Manager has the authority to establish the Appeal Panel’s process provided that it respects the basic principles of fairness – the right to know the case to be met and the right to make a case in response. All parties are entitled to receive all material put before the Appeal Panel

        The Case Manager shall give the concerned parties at least fourteen (14) days’ notice of the time and date at which the appeal is to be heard and whether the hearing will be on the basis of documentary submissions or whether it will be expanded to allow verbal submissions (which may be made in person or via teleconference) In the latter case, all parties have the right to be present at the same time and to rebut information.

        The Appeal panel is expected to render its decision within seven (7) days of hearing the appeal but the Case Manager may vary this time frame according to the circumstances and complexity of the matter. An exception to this is the time frame within which decisions relating to Provincial Team selection will be rendered (see Provincial Team Selection below)

        The appeal process is confidential involving only the parties, the Case Manager and the Appeal Panel. Once initiated and until a decision is released, none of the parties or the Appeal Panel shall disclose information relating to the appeal to any person not involved in the proceedings save and except legal counsel.

        The decision of the Appeal Panel shall be final and binding upon the parties and upon all members of BADMINTON NOVA SCOTIA (BNS)

        SELECION TO PROVINCIAL/CANADA GAMES TEAM

        Selection to a Provincial/Canada Games Team may be made close to the time that the team is to depart for the event, allowing little time for an appeal from a selection decision to be heard or to give effect to a successful appeal. For this reason a number of individuals shall be designated in advance of any Provincial/Canada Games Team selection decisions, to serve as an Appeal Panel if required. The member(s) of the Appeal Panel will familiarize themselves with the published criteria by which Provincial/Canada Games Team selections are to be made so as to be able to respond quickly in the event of an appeal.

        Before appealing decisions relating to selection to a Provincial/Canada Games Team a member is advised to discuss his or her concerns with the Coach within twenty four (24) hours of receipt of official notification of the original decision. If the matter cannot be resolved, the member is advised to discuss his or her concerns with the Director of Junior Development or Director of Coaching & Officiating within forty-eight (48) hours of receipt of official notification of the original decision. If discussions with the Director of Junior Development or Director of Coaching & Officiating do not resolve the matter, the appeal will be heard according to the general procedures set out in this Policy, amended as follows:

        Appeals from team selection decisions must be sent in writing to the Case Manager as soon as possible and no later than seventy-two (72) hours of receipt of official notification of the original decision.

        Considering the sensitivity of time in these appeals, the Appeal Panel will provide its decision on Team Selection appeals within a time frame that enables a successful appeal to be implemented, and in any case within seventy-two (72) hours of receipt of the written appeal.

        The decision of the Appeal Panel shall be final and binding upon the parties and upon all members of BADMINTON NOVA SCOTIA (BNS)

      • Appeals Policy
  • Withholding Prizes
    • Nothing set out above shall in any way restrict the jurisdiction of the officials of a tournament or competition in regard to disciplining competitors in such tournament or competition, by way of suspension from all portion of further play in such tournament or such competition, or by the way of withholding prizes.